Constitution of the New York City School Librarians’ Association
Revised in 2019
Article I. NAME
This organization shall be called the New York City School Librarians’ Association.
Article II. OBJECT
The object shall be to promote the professional interests of school library media specialists (i.e., teachers of library) and school media centers within the City of New York.
Article III. MEMBERSHIP
Section 1. Any accredited public school librarian serving or having formerly served within New York City may become a member by paying membership dues. This includes positions as teacher of library, library supervisory personnel, and librarians holding New York State Media Specialist license.
Section 2. All other librarians, teachers, or substitutes who serve in school library media centers in the City of New York may become members by paying membership dues.
Article IV. OFFICERS
Section 1. The officers shall be President, Vice-President Programming, Vice-President Membership, Secretary, and Treasurer.
The duties of the President shall be:
- To plan and preside at all meetings of the Association and of the Executive Board.
- To appoint all committees in consultation with the vice-president under whose coordination the committee will serve.
- To act as liaison with other professional or educational groups relating to the welfare of the organization.
- To cosign all checks and vouchers for cash disbursements.
- To draft a welcome letter each September.
- To plan four yearly meetings and a fall conference.
- To correspond with the Executive Board in preparation for meetings.
The duties of Vice-President of Programming shall be:
- To perform the duties of the President in case of death, resignation, absence or disability.
- Ensuring that NYCSLA members are provided with engaging programming on an annual basis.
- Will organize professional development in conjunction with NYCSLA meetings.
The duties of the Vice-President of Membership and Recruitment shall be:
a: Visit library schools at the beginning of the school year.
- Establish/Maintain relationship with library school professionals
- Coordinate tables at conferences: bring membership forms, maintain presence at table, work with the Treasurer to purchase space at the Conference.
a: At all meetings, set up an entry table to sign up new members and sign in existing members.
b: Manage P.O Box and all correspondence and distribute to appropriate board members.
- Maintain Google Doc Membership Information Spreadsheet.
- Provide yearly membership statistics.
The duties of the Secretary shall be:
- To keep the minutes of general membership meetings and Executive Board meetings.
- To serve as the historian of the organization.
- To issue all notices of the Association.
- To conduct the general correspondence of the Association.
- To keep an online presence of the organization.
The duties of the Treasurer shall be:
- To deposit all dues and Association monies in a bank in the name of the Association.
- To make and record all disbursements authorized by the Association or its Executive Board, with the co-signature of the President.
- To make an annual report in writing to the Association, accounting for all monies received and expended on its behalf, and to present such a report at a regular meeting of the Association.
The Executive Board shall consist of the Officers of the Association and the President of the preceding term who will total six voting members of the Board.
The duties of the Executive Board shall be:
- To meet at least once prior to each general membership meeting of the Association. Absence from three Executive Board meetings without good cause and prior notification shall be considered good cause for removal from office.
- To prepare a schedule of regular meetings of the Association and to act for the Association in intervals between meetings.
- To authorize the expenditure of funds for all purposes which it deems proper and necessary.
Article V. ELECTIONS
Section 1. Eligibility:
- Any member of the New York City School Librarians’ Association in good standing shall be eligible for office.
- A member in good standing is defined as anyone who pays his/her dues on or before the first membership meeting of the new calendar year (i.e., September 8).
- A nominee must possess a New York City Board of Education Teacher of Library license.
Section 2. Term of Office:
a.Officers shall be elected for a two-year term and shall take office at the close of the final meeting of the school year.
- President, First Vice-President or Second Vice-President may not serve consecutive terms in the same office.
- President is a two-year term and a three-year commitment. A vote for president will take place in the Fall.
- Official term will begin in January, however the immediate Past-President will continue to mentor new President through June of the same school year.
- Elections for Secretary and Treasurer shall be conducted in odd-numbered years.
- Elections for both Vice-Presidents shall be conducted in even-numbered years.
Section 3. Election procedures:
Elections shall be administered by the Nominating Committee.
- The Nominating Committee shall consist of three members appointed by the President for a term of two years.
- The names of the members shall be announced at the first membership meeting of the school year.
- The Committee shall elect its own chairperson.
- The Committee shall submit a slate of candidates at the first membership meeting of the new calendar year (after September 1). Additional nominations may be presented from the floor and must be seconded. Nominations by petition may be submitted over the signatures of three members in good standing.
- A ballot containing the names of all nominees shall be sent to members in good standing within two weeks after the first membership meeting of the new calendar year.
- The Committee shall serve as tellers at the second membership meeting of the new calendar year. Election to an office shall be determined by the highest number of votes cast for each office.
- In the event of a tie, a closed ballot shall be cast immediately by all members in good standing and present at the second membership meeting of the new election year.
- The results of the election will be announced by the President. All ballots and other records of the Committee shall be forwarded to the Recording Secretary and retained until December 31 following the election.
Section 4. Vacancies:
- Should the President be unable to serve, the Vice-President Programming shall serve the remainder of the term.
- Should any other officer be unable to serve, the remaining term of office shall be filled by a majority vote of the Executive Board.
Article VI. AMENDMENTS AND REVISIONS
Section 1. Amendments and revisions to the By-Laws may be proposed by any one of the following:
- A majority of the Executive Board.
- A written petition, signed by ten percent of the membership in good standing, and presented to the Executive Board.
Section 2. The Executive Board shall notify the membership of the proposed amendment and/or revision within two weeks before the meeting at which it will be presented. A special meeting may be called for this purpose.
- A proposed amendment or revision to the By-Laws must be read to the membership immediately prior to voting.
- A two-thirds vote of the members present shall decide the adoption of an amendment/revision.
- The results shall be announced at the conclusion of the scheduled meeting and to the general membership.
Section 4. Any amendments and/or revisions shall go into effect immediately following the vote.